Executive Secretaries and Executive Administrative Assistants

**Optum** is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start **Caring. Connecting. Growing together.**

This position is full time, Monday - Friday. Employees are required to have flexibility to work any of our shift schedules during our normal business hours of 8:00 AM - 5:00 PM PST (Pacific Standard Time only). It may be necessary, given the business need, to work occasional overtime.

We offer 3 - 4 weeks of paid training. The hours during training will be 8:00 AM - 5:00 PM PST from Monday - Friday.

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

**Primary Responsibilities:**

+ Work with hospitals, clinics, facilities and the clinical team to manage requests for services from members and / or providers

+ Manage the referral process, processing incoming and outgoing referrals and prior authorizations, including intake, notification, and census roles

+ Handle resolution / inquiries from members and / or providers

+ Other duties as assigned

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ High School Diploma / GED OR equivalent years of experience

+ Must be 18 years of age OR older

+ 1+ years of referrals, utilization management experience

+ 1+ years of customer service experience with analyzing and solving customer problems

+ Knowledge of medical terminology

+ Experience with computers and Windows based programs including Microsoft Word and Microsoft Excel (ability to create, edit, save, and send documents and spreadsheets)

+ Ability to work any of our shift schedules during our normal business hours of 8:00 AM - 5:00 PM PST (Pacific Standard Time only) from Monday - Friday. It may be necessary, given the business need, to work occasional overtime.

**Preferred Qualifications:**

+ Call center experience

+ Knowledge of ICD - 10 and CPT codes

+ Clerical OR administrative support background

+ Experience with working in a metric - driven work environment

+ Experience in working with Medicare Commercial and / OR Medicaid Services

**Telecommuting Requirements:**

+ Ability to keep all company sensitive documents secure (if applicable)

+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy

+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

The hourly range for this role is $16.00 to $28.85 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._

_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location, and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._

_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

\#RPO

At UnitedHealthcare, we’re simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us to start **Caring. Connecting. Growing together.**

As an Administrative Assistant - SDOH & Member Outreach Specialist, you will function in a more traditional administrative/clerical support roles including answering the telephone, making referrals and reaching out to members. Additionally, will play a crucial role in assisting caregivers by making referrals and reaching out to members to determine their interest in participating in caregiver support services. This position requires strong communication skills, empathy, and an understanding of the challenges faced by caregivers.

If you are located in the Phoenix, Arizona area, you will have the flexibility to work from home, as well as work onsite twice a week as you take on some tough challenges. Onsite location is 1 E. Washington St., Phoenix, AZ 85004.

**Primary Responsibilities:**

+ Moderate work experience within own function

+ Some work is completed without established procedures

+ Basic tasks are completed without review by others

+ Supervision/guidance is required for higher level tasks

+ Applies knowledge/skills to activities that often vary from day to day

+ Demonstrates a moderate level of knowledge and skills in own function

+ Requires little assistance with standard and non-standard requests

+ Solves routine problems on own

+ Works with supervisor to solve more complex problems

+ Prioritizes and organizes own work to meet agreed upon deadlines

+ Works with others as part of a team

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ High school education or equivalent experience

+ 2+ years of Customer service experience including answering incoming phone calls and making outbound calls

+ 2+ years of experience working in an office setting

+ Experience in a support role, preferably in a healthcare or social services setting

+ Proficient in Microsoft Office Suite and comfortable using database systems

+ Live in Arizona

+ Willingness and ability to work onsite twice a week, post training. Onsite location is 1 E. Washington St., Phoenix, AZ 85004

**Preferred Qualifications:**

+ Solid communication and interpersonal skills

+ Empathy and understanding of the challenges faced by caregivers

+ Ability to work independently and as part of a team

+ Solid organizational skills and attention to detail

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

The hourly range for this role is $16.00 to $28.85 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far- reaching choice of benefits and incentives.

_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._

_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

Executive Assistant - Strategy & Corporate Services

Location:

Tempe, AZ, US

Date: Jun 2, 2025

**Requisition ID** : 18834

**Join us in building a better future for Arizona!**

SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.

**Why Work at SRP**

At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That’s why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power.

SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:

+ Pension Plan (at no cost to the employee)

+ 401(k) plan with employer matching

+ Available your first day: Medical, vision, dental, and life insurance

+ Over 200+ hours of PTO (includes vacation days, holidays, floating holidays, and sick leave)

+ Parental leave (up to 4 weeks) and adoption assistance

+ Wellness programs (including access to a recreation and fitness facility)

+ Short and long-term disability plans

+ Tuition assistance for both undergraduate and graduate programs

+ 10 Employee Resource Groups for career development, community service, and networking

**Summary**

Performs secretarial and related service for GM Staff Member. Handles details of a confidential nature, and performs some administrative functions. Requires broad knowledge of corporate operations and policy, and a high level of experience, discretion and technical skill. Usually operates with great latitude for independent judgment and initiative. May use Word Processing equipment in performing assigned tasks.

**What You'll Do**

Makes high level contacts of a complex and confidential nature both inside and outside the company.

Provides confidential administrative support to the AGM.

Maintains AGM's daily appointment calendar; makes travel and lodging arrangements as required.

Exercises independent judgment in actions regarding company matters.

Collects and prepares information for AGM's use in discussions and meetings with executive staff members and outside individuals.

Assists the AGM in all aspects of board of directors and committee meetings.

Takes and transcribes dictation of highly confidential nature.

Receives and screens telephone calls, mail, and visitors.

May compare own replies to inquiries and other business correspondence.

May use Word Processing and related office equipment in fulfilling assigned tasks.

**What It Takes To Succeed**

+ Knowledge of business English, spelling and math.

+ Knowledge of modern office practices, procedures and knowledge of company policy.

+ Knowledge of financial services policies, procedures and personnel.

+ Ability to perform coordination duties between departments; know full range of employer's responsibilities and activities in the company.

+ Initiate, handle and follow-through on projects.

+ Responsible for care of executive office equipment and files; occasional use of company car.

+ Ability to give and understand written and oral instruction.

+ Ability to perform duties effectively and harmoniously using tact and maintaining confidentiality.

+ High degree of initiative and ability to plan and organize work for efficient operation.

+ Ability to relate executive's instruction and directions to other members of his/her staff.

+ Ability to be tactful, courteous and firm with others at all levels.

+ Certified Professional Secretary (CPS) rating is desired.

**Experience**

Over 5 years and up to and including 7 years of experience as a clerk or secretary/administrative assistant.

**Education**

Minimum of 15 college credits (100+) related to the position from an accredited institution is preferred.

**Hybrid Workplace**

SRP currently offers a hybrid workplace, which allows employees whose jobs can be performed remotely, and who have sufficient technical capability, to telework up to three days per week. Although teleworking is available, all employees must live and work in Arizona.

**Drug/Alcohol Policy Statement**

To promote the safety and well-being of our employees, customers, and the communities we serve, SRP is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, SRP considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.

**Equal Opportunity Employer Statement**

Salt River Project (SRP) is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law.

**Work Authorization**

All candidates must be legally authorized to work in the United States.

Currently, SRP does not sponsor H1B visas, OPT, or other employment-related visa's.

**Nearest Major Market:** Phoenix

Administrative Specialist
$19.38/Hour
$40,310/Annually

*Pending board approval – June 23, 2025

Central Arizona Fire and Medical Authority is recruiting a dynamic, well-organized individual for the position of Administrative Specialist. The Administrative Specialist serves as the first point of contact for all internal and external customers while providing high-quality day-to-day administrative support for all divisions within the fire district.

MINIMUM EDUCATION, EXPERIENCE, AND TRAINING

High school diploma or general education degree (GED).
Proficiency in computer software applications, such as Microsoft Office 365 and Adobe.

PREFERRED

Experience in a government office environment.
One year of clerical or secretarial experience.
Associate's or Bachelor's degree.
Prior experience working with a board, including familiarity with Open Meeting Law.
Experience with grant writing, reporting, and/or coordinating grant-funded projects.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to communicate effectively with different groups and individuals.
Ability to handle confidential and sensitive information.
Interest in learning about various department functions; who does what, and why.
Ability and energy to multi-task calmly in support of a dynamic team.
Strong written communication skills.

For further details please reference the job description. 

Only applications submitted via our website are considered for employment https://www.cazfire.gov/join-us/admin/.

Overview

Job Title : Administrative Assistant

_________________________________________________________________________________________

Job Summary : Responsible for handling front office reception and administration duties, including greeting guest, answering phones, handling company inquires and may also have duties relating to Human Resources Administration that require strict confidentiality.

______________________________________________________________________________________________

Duties and Responsibilities :

+ Visualize, fulfill, and implement the company vision and core values.

+ Front-desk coverage including answering phones, greeting guests, and directing them appropriately.

+ Answer, screen and forward any incoming calls/voicemails while providing basic information as needed.

+ Receive, sort, and distribute deliveries/couriers (FedEx, UPS, Amazon, etc.)

+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor’s authorization.

+ Weekly maintains supplies by checking stock to determine inventory levels of office supplies; anticipate requirements; place and expedite orders; stock supplies as needed.

+ Assist recruiting with greeting and escorting candidates.

+ HR Administrative Support

+ Process onboarding paperwork for new hires

+ Conduct weekly new hire orientations

+ Support current employees with all company software and applications

______________________________________________________________________________________

Education and/or Experience :

+ Previous professional experience desired, candidate should demonstrate front office expertise and related experience.

__________________________________________________________________________________________

Individual Development (Knowledge, Skills, and Abilities) :

+ Impeccable communication skills; both verbal and written.

+ Must be able to take detailed notes

+ Advanced working knowledge of software's (Microsoft Suite, Outlook, etc.)

+ Great organizational skills.

+ Must display a high level of integrity in dealing with issues of confidential nature.

+ Ability to multi-task and work under pressure while being self-driven

____________________________________________________________________________________

Benefits:

+ 401K match

+ Profit sharing

+ Health, dental, vision, and life insurance

+ PTO and Holiday Pay

*Offer/ Start Date is contigent upon a successful background check and a preemployment drug screen (including THC)* WW Clyde is an "Equal Employment Opportunity/Affirmative Action/PWDNET" Employer

Requisition ID 2025-24962

Category Administrative Support

Position Type Full-time

Location : City Apache Junction

Location : State/Province AZ

Become an integral part of Digital & Platform Services team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Digital & Platform Services, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

**Job responsibilities**

+ Maintain complex and detailed calendars

+ Coordinate with team for timely invoice processing and payment

+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

+ Maintain the LOA tracker for employees

+ Manage the coordination and logistics of both internal and external meetings

+ Arrange and coordinate complicated domestic and international travel

+ Organize all aspects of internal and external events, including catering and transportation

+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

+ Handle regular activities without prompting, and advise in advance with issues or delays

+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

**Required qualifications, capabilities, and skills**

+ At least five years of administrative experience

+ Advanced ability to organize

+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management

+ Strong interpersonal, written, and oral communication skills

+ Strong proficiency in Microsoft Office

+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

**Preferred qualifications, capabilities, and skills**

+ Experience supporting at the senior level managers (or equivalent)

+ College degree is a plus

**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

**$19.22 per hour**

The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift to manage daily administrative activities of the Security department at CoreCivic Safety facilities. Compiles supporting documentation related to facility incidents and reviews relevant information for accuracy. Prepares and submits incident packets to government partners and facility management in accordance with contractual requirements and CoreCivic policy and procedure. Enters real-time data related to daily resident/inmate/detainee movement into Offender Management System (OMS) and partner databases.

+ The incumbent should be able to perform all of the following functions at a pace and level of performance consistent with the job performance requirements.

+ Supports security management in daily operations with a high focus on safety, organization and professionalism.Independently performs administrative duties to include reporting, data entry, filing, and correspondence.

+ Communicates effectively with staff, and residents/inmates/detainees; responds to inquiries and requests or refers to appropriate staff member; answers telephone, routes calls and/or takes messages.

+ Prepares correspondence, statistical reports and/or other documents; independently edits documents making necessary corrections or revisions to include spelling, grammar and sentence structure.

+ Reviews facility incident reports daily to ensure accuracy, customer contract, and policy adherence. Generates necessary reports of various operational data.Researches and collects other information as requested to support facility operations.

+ Collects supporting documentation from staff and reviews forms for required information, completeness and accuracy. Organizes documents for Shift Supervisor review and prepares incident packets.Routes and tracks incident packet through the process for internal reviews and approvals.

+ Updates customer and internal systems to accurately reflect resident/inmate/detainee movement and counts.

+ Initiates and conducts research and inquiries with staff to establish the factual support for incident reports.

+ Maintains understanding and working knowledge of company and/or partner policy, and/or applicable legal requirements.

+ Organizes paperwork relative to inmates transferring into and out of custody; coordinates with appropriate departments within the facility to confirm paperwork is accurate and complete.

+ Verifies the accuracy and security of all paperwork relative to inmate movement, coordinates movement with other institutions and assists in coordinating transportation.

**Qualifications**

+ High School diploma, GED certification, or equivalent is required.

+ Three years of experience in a full-time secretarial or administrative office work is required. Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for up to two years of the required experience.

+ Organizational skills and experience with reporting and records management is preferred.

+ Must be able to work any shift, including nights and weekends. Proficiency in Microsoft Office applications is required.

**Opportunities at WellMed,** part of the Optum family of businesses. We believe all patients are entitled to the highest level of medical care. Here, you will join a team who shares your passion for helping people achieve better health. With opportunities for physicians, clinical staff and non-patient-facing roles, you can make a difference with us as you discover the meaning behind **Caring. Connecting. Growing together.**

This position is full-time (40 hours/week) Wednesday - Saturday. Employees are required to have flexibility to work any of our 10-hour shift schedules during our normal business hours of 8am - 7pm CST. It may be necessary, given the business need, to work occasional overtime.

We offer weeks of paid training. The hours of training will be based on your schedule or will be discussed on your first day of employment.

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

**Primary Responsibilities:**

+ Review incoming Appeal emails and processing the request accordingly via the type of Appeal received & adhering to CMS TAT times

+ Responding to the requestor via email

+ Making outbound calls to various facilities to obtain documents pertaining to certain types of appeals

+ Receive incoming calls from providers wanting to check status on an appeal (Rotation)

In 2011, WellMed partnered with Optum to provide care to patients across Texas and Florida. WellMed is a network of doctors, specialists and other medical professionals that specialize in providing care for more than 1 million older adults with over 16,000 doctors’ offices. At WellMed our focus is simple. We’re innovators in preventative health care, striving to change the face of health care for seniors. WellMed has more than 22,000+ primary care physicians, hospitalists, specialists, and advanced practice clinicians who excel in caring for 900,000+ older adults. Together, we're making health care work better for everyone.

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ High School Diploma / GED

+ Must be 18 years of age or older

+ 2+ years of experience analyzing and solving customer problems

+ 2+ years of experience working in the health care industry

+ 2+ years of experience working with medical terminology

+ Ability to work full-time (40 hours/week) Wednesday - Saturday. Employees are required to have flexibility to work any of our 10-hour shift schedules during our normal business hours of 8am - 7pm CST. It may be necessary, given the business need, to work occasional overtime

**Preferred Qualifications:**

+ Experience working with health care insurance

+ Experience working with Medicare and/or Medicaid Services

+ Experience in a hospital, physician's office or medical clinic setting

+ Clerical or administrative support background or experience working in a call center environment

**Telecommuting Requirements:**

+ Ability to keep all company sensitive documents secure (if applicable)

+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy

+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

The hourly range for this role is $16.88 to $33.22 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

**Application Deadline:** This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location, and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

_OptumCare is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._

_OptumCare is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

\#RPO

**What’s Under the Hood**

DriveTime Family of Brands includes in-house financing and servicing through Bridgecrest, which is one of the country’s leading financial servicing providers. Bridgecrest services roughly $17 billion in finance receivables for DriveTime and other third parties. We service auto loans across a wide credit spectrum with the intent of creating a strong path to vehicle ownership for our customers.

**That’s Nice, But What’s the Job?**

In short, we are looking for a motivated individual who will help contribute to a results-oriented and high-performance team. The Administrative Coordinator is responsible for the auditing and maintenance of original contracts and applications for all of DriveTime and Carvana.

In long, you will:

+ Verify, service, and distribute documents to correct departments and ultimately the return of the documents to the customer or outside vendor at the time the loan is completed.

+ Manage the flow of documents in the right direction from one point to another promptly.

+ Review and update account information as it pertains to documents sent and received.

+ Maintain on-site and off-site storage documents.

+ Mailing and shipping of documents or other materials.

+ Work with multiple databases.

+ Handle incoming calls and make outbound calls to/from customers and third-party vendors.

+ Research state and county guidelines and policies.

+ Meet daily production expectations while maintaining high levels of accuracy.

**So What Kind of Folks Are We Looking for?**

+ **Excellent verbal and written communication skills** . The ability to talk and write with confidence, charisma and competence for a wide variety of audiences including management.

+ **A mind for the details.** Okay we know “detail-oriented” is on about every job description – but we really mean it!

+ **Agile in a fast-paced environment.** We move, and we move quickly. Thriving in an environment that never stops, is a must.

+ **Plays well with others.** You will be working in a high-functioning team environment. We work together to win together.

+ **Passionate and goal-oriented** . We are looking for someone that is enthusiastic about their work and is passionate about not only meeting their goals but exceeding them.

+ **Fantastic problem solver.** Your job is not only to find the problem, but more importantly, find the solution.

**The Specifics.**

+ High School Diploma or GED required

+ Must be comfortable working on site and have availability weekdays from 6am-3pm, 7am-4pm & 8am-5pm. This team works out of our Operations Center in East Mesa.

**So What About the Perks? Perks matter**

+ **Medical, dental, and vision, oh my!** DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.

+ **But Wait, There’s More.** 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.

+ **Growth Opportunities.** You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.

+ **Tuition Reimbursement.** We’re as passionate about your professional development as you are. With that, we’ll put our money where our mouth is.

+ **Wellness Program.** Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!

+ **Gratitude is Green.** We offer competitive pay across the organization, because, well… money matters!

+ **Game Room.** Gimme a break – no, not a Kit Kat ad but we do have a ping-pong table, a pool table and other games if you ever need a break in your day.

+ **In-House Gym.** We want our employees to be the best versions of themselves. So come early, take a break in your day, or finish strong with a workout!

+ **Enjoy Social Events?** Bring it on. Rally with your team for festive gatherings, team competitions or just to hang out!

+ **We Care and Value YOU!** Feel the love and let us treat you to company outings, personal rewards, amazing prizes & much more!

+ **Paid Time Off.** Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too...vacation time is available - the more you work, the more you earn!

**Anything Else? Absolutely.**

DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we’ll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don’t forget Phoenix Business Journal Healthiest Employers (okay, we’ll stop there)!

Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.

And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!

**About this role:**

Wells Fargo is seeking a **Senior** **Administrative Assistant** for the **Consumer Direct Mortgage team** . Learn more about the career areas and lines of business at wellsfargojobs.com (https://www.wellsfargojobs.com/career-areas/)

**In this role, you will:**

+ Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks

+ Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts

+ Perform complex administrative, transactional, operational, or customer support tasks

+ Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports

+ Assist with selectively referring callers, and answering questions regarding business unit policies and procedures

+ Provide subject matter expertise and interpretation of administrative procedures to less experienced staff

+ Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation

+ Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks

+ Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

**Required Qualifications:**

+ 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

**Desired Qualifications:**

+ Ability to manage changing travel itineraries, schedule events, assist with internal and external presentations, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly

+ Ability to follow policies, procedures, and regulations

+ Ability to handle confidential material in a professional manner

+ Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills

+ Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling

+ High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change

+ Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

+ Ability to provide strong customer service while actively listening and responding in an appropriate manner

+ Ability to work effectively, as well as independently, in a team environment

+ Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team

+ Excellent technical skills

+ Excellent verbal, written, and interpersonal communication skills

**Job Expectations:**

+ Position will require onsite presence

+ This position offers a hybrid work schedule.

+ Relocation assistance is not available for this position

+ This position is not eligible for Visa sponsorship

**Posting End Date:**

5 Jun 2025

**_*Job posting may come down early due to volume of applicants._**

**We Value Equal Opportunity**

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

**Applicants with Disabilities**

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo (https://www.wellsfargojobs.com/en/diversity/disability-inclusion/) .

**Drug and Alcohol Policy**

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy (https://www.wellsfargojobs.com/en/wells-fargo-drug-and-alcohol-policy) to learn more.

**Wells Fargo Recruitment and Hiring Requirements:**

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

**Req Number:** R-460846